• DAYTON TOWNSHIP
Proposed Regular Meeting Minutes
July 5, 2010

Meeting was called to order at 7:30 p.m. with the pledge to the flag. Members Bob Cook, Stacy Phillips, Eleanor Kilmer, Bob Steele, and Mike Mocniak were present.

Minutes from the June 7, 2010 meeting were motioned for approval by Mocniak, and seconded by Steele. Motion carried 5 yeas, 0 nays, minutes were approved.

Public Comment – Doug Graham commented that Snover Rd. is still in need of another layer of gravel due to the fact that the road bed is lower than the ditch and the sides of the road are washing away.

Ambulance Report – Glenn Fox was present for this report: He had stated that their meeting was on the 8th of June with all members present. At which time they approved the minutes and financial reports for April and May. There have been two first responders take the course to be EMT’s, so that makes 7 new EMT’s for the base. The EMT’s and MFR’s were given a 25 cent raise. This will also help cover the cost of travel due to the fact that some drive numerous miles to be on the Mayville Ambulance.
The financial statement for the base is $49,704.00 in savings, $50,634.00 in checking, and $69,045.00 remaining on the mortgage. There have been 173 runs YTD.

Planning Commission – Doug Graham reported that there meeting was on the 21st of June at which time they had gone over the first 4 chapters of the zoning book and made any corrections needed. They will be going over the next 4 chapters at there next meeting on the 16th of August. There are also 5 members going to the seminar in Frankenmuth on the 21st of July.

Zoning Administrator – There were not any permits issued, but there will possibly be two new homes coming in.

Blight Enforcement Officer – Bob has copied 1,500 copies of the blight ordinance that were distributed amongst the Shay Lake are, and also enclosed in the taxes that Eleanor had recently mailed. The township board felt that it was necessary to get the ordinance out to all the residents. Things have been going well as far as getting the properties cleaned up before any action had to be taken with the lawyer.

Cemetery – There have been no burials for the month, and any dead trees or fallen limbs that have been reported at West Dayton Cemetery, Bob Cook and others have removed them right away and cleaned things up. Thank you Bob!

Trustees – Bob Steele has had some inquires about the roadside mowing. Bob Cook said that this should take place soon. Also was mentioned is the sight problem at the intersection of Mayville Rd. and Clifford Rd. Bob will make the necessary calls if this does not get mowed better.

Mike Mocniak also mentioned that he has been in contact with Jim Bondy about putting the local businesses and contractors, services and products, on the web page. This should be up and running soon. The web page is www.daytontwptuscola.org if any resident is interested.

Township Auditor – Lehn King, CPA was available to provide the board and residents a report of the recent audit that was for the fiscal year ending March 31, 2010. He informed the board that we are in compliance with the Governmental Accounting Standards Board (GASB) and there is nothing wrong with the small staffing due to the size of our Township. There are numerous townships in MI with the similar situation. He also answered some other questions from the board in regards to banking and the FDIC. He did recommend that we use to banking institutions.

Supervisor – There will be a BOR meeting in July possibly on the 20th, but Bob will have to contact Dale Wood to get the details.

Treasurer – There is an income of $20,269.99, expenses of $43,528.19 due to the Kingston Fire Contract, insurance premium, audit, MTA dues, garbage, etc. The checking has a balance of $4,826.49, money market $96,813.34, face value of CD’s $214,093.85 with a balance on hand of $315,733.68. There is also a CD that is up for renewal and it will be cashed out, and transferred to the Independent Bank. At which time Eleanor will put it back into a CD then.
Eleanor received a letter from the county explaining how much the BS&A software will be and when the township will need to let them know that we will change. The software will cost the township $3,950.00, and an annual upkeep of $610.00. If the township does not choose to change then we will be charged an extra fee to continue on with the Podem that we use now.
The letter from the county listing the foreclosures was also read and the decision needed to be made if the township would like to purchase any of the said parcels. If the township does not purchase any then they go to public auction in August. At this time Steele motioned to refuse the purchase of any foreclosed parcels, seconded by Mocniak. Motion carried 5 yeas, 0 nays. Eleanor will sign the refusal form and mail it back to the county.
Taxes have been coming in already with around $9,000.00 collected.

Clerk – There are invoices to be paid check #5958 - #5983 in the amount of $17,898.16, with a motion by Steele and seconded by Mocniak to pay these said invoices. Motion carried 5 yeas, 0 nays invoices will be paid.
The letter was then discussed from the county to have a tire collection service, which will be funded by the Mosquito Abatement millage money. This service will only by offered to 10 townships in the county and will be up to that township to supply the help on that collection day. With some discussion Steele motioned that we supply the location for Dayton residents and some adjoining townships, seconded by Mocniak. Motion carried 5 yeas, 0 nays. Bob will call the controllers’ office and notify them that we would like to join.

Stacy then read the letter received from Senator Jim Barcia in response to the letter that she had sent to him about the HB 4848. He will show his support with this House Bill when it comes to the Senators floor for vote.

Old Business – The ordinance for the Floodplain Insurance Program was then discussed. Stacy had let the board know that she had been in contact with Les Thomas (coordinator), and he had given all the necessary information to fill out the forms. Les Thomas had also approved the forms after Stacy had emailed them to him. With no other discussion Mocniak motioned to adopt the ordinance addressing Floodplain Management provisions of the State Construction Code No. 03-2010, seconded by Steele. Roll call vote to follow: Steele – Yes, Mocniak – Yes, Kilmer – Yes, Phillips – Yes, Cook – Yes.
The board then had to also adopt the, Community Resolution and Intergovernmental agreement to manage Floodplain Development for the National Flood Insurance Program, in order to be in complete compliance with the requirements from FEMA to fully implement this program. The board had some discussion over this resolution, and who would be responsible to discharge all the duties. With no other discussion Steele motioned to adopt this resolution, seconded by Mocniak. Motion carried 5 yeas, 0 nays. Roll call vote to follow: Steele – Yes, Mocniak – Yes, Kilmer – Yes, Phillips – Yes, Cook – Yes. Bob will call Les Thomas with any other questions that he has before the forms get mailed in.

With no other items Steele motioned for adjournment at 9:05 p.m., seconded by Mocniak.